Access Santa Fe County Clerk Records

Santa Fe County Clerk Office

The elected Santa Fe County Clerk is Katharine E. Clark, serving the 2025-2028 term. The office is not the same as the First Judicial District Court Clerk's Office. Court pleadings, dockets, judgments, and certified court case copies belong with the court clerk at the courthouse where the case was filed. The Santa Fe County Clerk handles recorded instruments, marriage license services, ClerkTrackWeb research access, county probate clerk support, elections, and the clerk role for Board of County Commission records.

That split matters because a request sent to the wrong office can delay the search. A divorce decree, felony case, or civil judgment should start with New Mexico Case Lookup or the Court Clerk's Office. A marriage application, recorded deed, recorded lien, probate packet, or county commission record is more likely to use the County Clerk path.

Search Santa Fe County ClerkTrackWeb

ClerkTrackWeb is the County Clerk's online access point for recorded documents and probate records. The county publishes public credentials for common use. PUBLIC/PUBLIC allows viewing and purchasing documents through the online self-service portal. INDEX/INDEX allows index-only viewing when a requester needs instrument numbers. PROBATE/PROBATE is used for probate records.

The County Clerk also offers public computers in the Clerk's foyer during business hours. Self-service computer use is free, but copy fees still apply. Appointment users have priority. If a requester already has an instrument number, staff can retrieve documents more quickly. If the requester needs a chain of title or an address-based search, the office treats that as staff-conducted research and charges the research fee listed by the county.

Santa Fe County Clerk Records

The County Clerk's records division is the local path for recorded documents and marriage applications. It is also the support office for the Probate Judge and probate filings. The clerk's public records page notes that New Mexico real estate records are subject to the Recording Act rather than the Inspection of Public Records Act, so copy and research fees apply even when the record can be inspected by the public.

• Recorded documents: deeds, plats, liens, UCC records, and related recorded instruments.
• Marriage records: applications and certified marriage application copies.
• Probate support: probate opening, packets, copies, and certified probate documents.
• Commission records: clerk support for Board of County Commission materials.
• Election records: voter and election data routed to elections@santafecountynm.gov.

For a court case file, use the Court Clerk's Office instead. For a District Court probate category such as PB, PQ, or SA, cross-check New Mexico Case Lookup because contested or District Court probate matters do not rely only on the county probate docket.

Request Santa Fe County Clerk Copies

Copy requests work best when the requester has a book, page, or instrument number. The County Clerk says requesters can email instrument numbers to clerk@santafecountynm.gov, and the office recommends that route for faster service after an index search. Written mail requests for certified copies must include enough record information, the correct certification fee by check or money order, any per-page copy fee, and a self-addressed stamped envelope or prepaid shipping packet.

1. Search ClerkTrackWeb or use the foyer computers to find the instrument, marriage, or probate reference.
2. Record the instrument number, book/page, case reference, or marriage application detail.
3. Email clerk@santafecountynm.gov or submit a written copy request with the exact record information.
4. Include the required fee and shipping materials when mailing a certified-copy request.
5. Use the county IPRA portal only for county records outside the Clerk's recording, marriage, probate, election, or commission divisions.

Santa Fe County Clerk Fees

The County Clerk's July 10, 2025 fee schedule separates ordinary copies, certifications, marriage copies, probate filings, and staff research. Online purchase fees may vary by service path, but the published clerk schedule supplies the base county charges.

County IPRA and Clerk Routing

Santa Fe County uses a county public records portal for general county records. The Clerk's page routes non-clerk and non-election requests to the county IPRA portal or County Attorney records channel. That route is different from ClerkTrackWeb. Use ClerkTrackWeb for recorded documents, marriage applications, and probate records. Use elections@santafecountynm.gov for voter or election data. Use the county portal for public records outside those clerk divisions.

New Mexico's Inspection of Public Records Act gives broad public inspection rights, but not every record is held by the County Clerk. Court case records belong with the New Mexico Courts system. Sheriff's records use the Sheriff's records custodian. Driver records belong with MVD. That routing point is the most common fix for stalled Santa Fe County record searches.